Draft Documents for Saturday 12/17 Meeting-"Committee Structure" Draft for Discussion
Notes from October discussions updated with some minor edits.
M&M Committee meeting notes re: Committee Structure & Organization
Co-op members may become regular members of any committee by notifying committee chair.
Committee membership to be posted and updated by chair.
Co-op members are limited to participating as regular committee members of a maximum of two (2) committees. All co-op members are always welcome to attend every meeting, but may participate as committee members in 2 (max).
Requirements for membership: attendance minimum, simple sign up, volunteer hours requirement, etc.? More discussion is needed.
References to decisions made or actions taken by any “committee” are only legitimate when a consensus of regular committee members has been achieved with a majority of members expressing approval in person or online. Yes – RRO must be obeyed
A quorum of 3 members is required to conduct a committee meeting. A consensus of three committee members is needed for a committee vote or action.
7 day advance notification for meetings to entire membership and 2 days for agenda. Yes – sufficient posting of it online & email to committee members
All meetings are open to the entire membership; chair’s discretion to qualify purpose, agenda, topics & best participants
Convene and facilitate meetings
Schedule meetings & notify membership with website post of meeting time and place at least seven (7) days in advance.
Distribute an agenda for the meeting at least 2 (best 7) days prior to meeting on website
Solicit written absentee input for each meeting from all co-op members, and present all such feedback received at the meeting identifying absentee member. No anonymous input will be considered.
Represent committee membership to board, broader membership, co-op contractors and service providers, external groups/organizations, etc.
No Cityview member may claim to represent a committee unless appointed, or asked to do so, by committee chair or by majority consensus of committee members.
Any dispute over which committee has purview over a co-op related matter will be resolved by the board of directors.
All expenditures made by members must be approved by chair
Committee chair may spend up to $250.00 per individual expenditure without further approval from board of directors, however all expenditures over $50.00 must be approved by consensus of committee members.
Monthly committee report must be presented in person at board meeting or submitted in writing to board secretary or president prior to board meeting.