20017 Annual Membership Meeting
Spring is right around the comer and that means it's time to get together again for our Annual Membership Meeting to take care of required Co-op business, share a bite to eat and reconnect with each other after the long winter. We’ll be gathering on the last Sunday in March-March 26th-at 4:30pm. Food and beverages will be served at 4:00, so come early!
The purpose of the Cityview Co-op Annual Membership Meeting, according to our By-laws, is to elect Board of Director members. We may also, as we have in the past and will again this year, choose to conduct other business of our corporation during the Annual Meeting.
There are four elected Board positions that need to be filled this year. Three positions are for full three year terms, which are being vacated by current board members Jonathan Reese (1807 #2), Drew Anderson (1807 #8) and Mark Jozwik (1811 #1). The fourth position is for a one year partial term, the remaining 1 year of a three year term being vacated by board member Celia Graham (1811 #7), who was appointed by the Board last year to fill the opening created by the resignation of former co-op member Ginger Pederson in the second year of a full 3 year term. Whew…
All Cityview members, no matter how long they’ve lived here, and who are no more than 30 days behind with their monthly fees, are eligible to both vote for-and serve-as Board members. A nomination form is included with this material. If you have any new or old business you wish to bring before the assembled membership for discussion, you will find an agenda topic submission form also included.
If you are unfamiliar with the administrative process of our corporation, the annual meeting serves as a great introduction to the logistics of how our property and home is managed; and provides the perfect opportunity to meet your neighbors and get to know your business partners over food and refreshments.
To be included in this year’s meeting business, both completed nomination and agenda submission forms need to be dropped in the Co-op office mail slot, or sent via email to firstname.lastname@example.org by 5:00 p.m. on Monday March 13th.
As always, no exceptions to the deadline will be made! All submissions will be confirmed upon receipt.
Absentee ballots and a complete agenda will be distributed to every member household in advance of the meeting.
Please contact Mark J. with any questions at email@example.com
Board Members and Terms Timeline (2012-2017)
2012 Annual meeting Elections-
One board member elected to fill a two year partial term: Chris Van Meter
Two members elected to fill full three year terms: Emily Larsen Scaglia and Val Barnhart
Further clarification: Chris was elected to fill the last two years of the three year term filled first by Doug, who held the position for three months, then by Nadja, who held the position for nine months-through the 2012 Annual meeting elections.
2013 Annual Meeting Elections-
Two members elected to fill full three year terms: Ethan Boatner and Alan Dupre
2014 Annual Meeting Elections-
Three members elected to fill full three year terms: Jon Reese, Drew Andersen and Mark Jozwik
2015 Annual Meeting Elections-
Three members will members elected to fill full three year terms: Ginger Pederson and Emily Larsen Scaglia
December 2015 Interim Appointment-
Nadja Gale appointed to replace board member Emily Larsen Scaglia through the rest of the first year of Emily’s three year term. This position will be open again for full term election at the 2016 Annual Membership Meeting.
2016 Annual Meeting Elections- Thomas, Ethan & Kris
One board member elected to fill a two year partial term:
Two members elected to fill full three year terms:
September 2016 Interim Appointment-
Celia Graham appointed to replace board member Ginger Pederson through the rest of the second year of Ginger’s three year term. This position will be open again for a partial 1 year term at the 2017 Annual Membership Meeting.
2017 Annual Meeting Elections-
Four board positions will be open for election: three-3 yr. terms, and one-1year term (to complete the full 3 yr. term begun by Ginger Pederson in 2015, now held by appointee Celia Graham).
Three full 3 year terms currently held by Jon Reese, Drew Andersen and Mark Jozwik
One partial year term currently held by appointee Celia Graham.
Board of Directors Nomination Form
Please return completed nomination form to the co-op office by 5:00pm on Monday March 13th. Nominations may also be submitted via email until posted deadline to: firstname.lastname@example.org
No members under consideration for board position may be more than thirty (30) days delinquent in payments due to Cityview under his/her occupancy agreement.
No members may cast votes at the annual meeting if more than thirty (30) days delinquent in payments due to Cityview under his/her occupancy agreement.
Nominations will also be accepted from the floor of the meeting before the election.
Nominees will be asked to confirm their desire to run prior to ballot distribution.
I wish to nominate the following for election to the Cityview Board of Directors: Nominee’s name: _________________________________ Unit: __________ Nominated by (signature): __________________________ Unit: __________ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Agenda Submission Form
Please return completed nomination form to the co-op office by 5:00pm on Monday March 13th. Items may also be submitted via email until posted deadline to: email@example.com
Agenda topics submitted after the deadline will not appear on the meeting agenda.
Business brought forth from the meeting that is not included in the printed agenda will be referred to the appropriate committee for discussion at a later date.
Any questions that involve a vote must be answerable with a simple YES or NO. No additions or changes can be made to the question being voted upon after absentee ballots have been distributed.
Topics will appear on the agenda exactly as you word them. Feel free to continue writing on the reverse or on additional paper.
Member name and unit will be posted with topic item on the printed agenda.
During the meeting, each topic presentation and discussion will be limited to 15
Name: _________________________________ Unit: __________ Agenda topic (description/proposal for vote):
________________________________________________________ Questions? Contact Mark J. at firstname.lastname@example.org