Committee Membership discussion points

Committee Membership

  • How many people can be members of each committee? Should number be limited? No limit – if it’s a problem discuss with board

  • How many committees can each co-op member belong to? Will a limit help diversify participation? Limit to 2 committees – welcome to attend, strictly participate in 2

  • Requirements for membership: attendance minimum, simple sign up, volunteer hours requirement, etc.? TAKE AWAY: Come up with ideas electronically

  • Committee membership to be posted and updated by chair

  • References to decisions made or actions taken by “committee” are only legitimate when a consensus of members has been achieved with a majority of members expressing approval in person or online. Yes – RRO must be obeyed

Committee Meetings

  • Quorum of 3 members to have a meeting Consensus of three individuals is needed to act

  • 7 day advance notification for meetings to entire membership Yes – sufficient posting of it online & email to committee members

  • All meetings are open to the entire membership; chair’s discretion to qualify purpose, agenda, topics & best participants

Committee Chair

  • Schedule meetings & notify membership of their time and place on website

  • Distribute an agenda for the meeting at least 2 (best 7) days prior to meeting on website

  • Solicit written absentee input for each meeting, and present all such feedback received at the meeting identifying absentee member

  • Represent committee membership to board, broader membership, co-op contractors and service providers, external groups/organizations, etc.

  • Convene and facilitate meetings

  • No Cityview member may claim to represent a committee unless appointed, or asked, to do so by committee chair or by majority consensus of committee members.

  • Any dispute over which committee the purview of a co-op related matter falls within will be resolved by the board of directors.

Committee Expenditures

  • All expenditures made by members must be approved by chair

  • Committee chair may spend up to $250.00 per individual expenditure without further approval from board

  • Expenditures over $50.00 must be approved by committee consensus

Committee Reporting

  • Monthly committee report must be presented in person at board meeting or submitted in writing to board secretary or president prior to meeting.

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