Committee Membership discussion points
How many people can be members of each committee? Should number be limited? No limit – if it’s a problem discuss with board
How many committees can each co-op member belong to? Will a limit help diversify participation? Limit to 2 committees – welcome to attend, strictly participate in 2
Requirements for membership: attendance minimum, simple sign up, volunteer hours requirement, etc.? TAKE AWAY: Come up with ideas electronically
Committee membership to be posted and updated by chair
References to decisions made or actions taken by “committee” are only legitimate when a consensus of members has been achieved with a majority of members expressing approval in person or online. Yes – RRO must be obeyed
Quorum of 3 members to have a meeting Consensus of three individuals is needed to act
7 day advance notification for meetings to entire membership Yes – sufficient posting of it online & email to committee members
All meetings are open to the entire membership; chair’s discretion to qualify purpose, agenda, topics & best participants
Schedule meetings & notify membership of their time and place on website
Distribute an agenda for the meeting at least 2 (best 7) days prior to meeting on website
Solicit written absentee input for each meeting, and present all such feedback received at the meeting identifying absentee member
Represent committee membership to board, broader membership, co-op contractors and service providers, external groups/organizations, etc.
Convene and facilitate meetings
No Cityview member may claim to represent a committee unless appointed, or asked, to do so by committee chair or by majority consensus of committee members.
Any dispute over which committee the purview of a co-op related matter falls within will be resolved by the board of directors.
All expenditures made by members must be approved by chair
Committee chair may spend up to $250.00 per individual expenditure without further approval from board
Expenditures over $50.00 must be approved by committee consensus
Monthly committee report must be presented in person at board meeting or submitted in writing to board secretary or president prior to meeting.