Committee Membership discussion points

Committee Membership

• How many people can be members of each committee? Should number be limited? No limit – if it’s a problem discuss with board

• How many committees can each co-op member belong to? Will a limit help diversify participation? Limit to 2 committees – welcome to attend, strictly participate in 2

• Requirements for membership: attendance minimum, simple sign up, volunteer hours requirement, etc.? TAKE AWAY: Come up with ideas electronically

• Committee membership to be posted and updated by chair

• References to decisions made or actions taken by “committee” are only legitimate when a consensus of members has been achieved with a majority of members expressing approval in person or online. Yes – RRO must be obeyed

Committee Meetings

• Quorum of 3 members to have a meeting Consensus of three individuals is needed to act

• 7 day advance notification for meetings to entire membership Yes – sufficient posting of it online & email to committee members

• All meetings are open to the entire membership; chair’s discretion to qualify purpose, agenda, topics & best participants

Committee Chair

• Schedule meetings & notify membership of their time and place on website

• Distribute an agenda for the meeting at least 2 (best 7) days prior to meeting on website

• Solicit written absentee input for each meeting, and present all such feedback received at the meeting identifying absentee member

• Represent committee membership to board, broader membership, co-op contractors and service providers, external groups/organizations, etc.

• Convene and facilitate meetings

• No Cityview member may claim to represent a committee unless appointed, or asked, to do so by committee chair or by majority consensus of committee members.

• Any dispute over which committee the purview of a co-op related matter falls within will be resolved by the board of directors.

Committee Expenditures

• All expenditures made by members must be approved by chair

• Committee chair may spend up to $250.00 per individual expenditure without further approval from board

• Expenditures over $50.00 must be approved by committee consensus

Committee Reporting

• Monthly committee report must be presented in person at board meeting or submitted in writing to board secretary or president prior to meeting.